Register description

1. Controller

Helsinki: Helsinki City Board
Espoo: City of Espoo
Vantaa: City of Vantaa / Growth Services / Employment Services
Kerava: Kerava City Board
Raseborg: Raseborg City Board / Economic Development and Employment Division

2. Person in charge of the register

Helsinki: Managing Director of the Employment Services Enterprise
Espoo: Director of Employment Services
Vantaa: Director of Employment Services
Kerava: Office of the Mayor / Corporate and Economic Development Services / Employment Services / Director of Employment
Raseborg: Economic Development and Employment Division / Director of Economic Development

3. Contact person for the register
Employment Services Enterprise, Helsinki, Managing Director

Contact information
Helsingin työllisyyspalvelut / Helsinki Employment Services
PO Box 70 (Kansakoulukatu 3, 4th floor), 00099 City of Helsinki

4. Purposes of and legal basis for processing personal data

Purposes of processing
The purpose of processing personal data in the register is to manage user accounts for the joint municipal Service Manual web service of employment services and to implement electronic communications related to the use of the system. The data subjects include employment services personnel as well as users from different municipalities and service provider organisations who act as content creators. 

Legal basis for processing

City employees: Article 6(1)(c ) of the EU General Data Protection Regulation: processing is necessary for compliance with a legal obligation to which the controller is subject.

Employees of service providers: Article 6(1)(e) of the EU General Data Protection Regulation: processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Key legislation

• EU General Data Protection Regulation (679/2016)
• Data Protection Act (1050/2018)
• Employment Contracts Act (55/2001)
• Act on Civil Servants in Local Government and Wellbeing Services Counties (304/2003)
• Act on Municipal Experiments to Promote Employment (1269/2020) (until 31 December 2024)
• Act on the Organisation of Employment Services (380/2023)
• Act on Public Officials in Central Government (750/1994)
   

5. Data content of the register
The data subject’s first and last name, organisation, email address and job title.

6. Regular disclosures of personal data
No regular disclosures.

7. Transfers of data outside the EU or EEA
The data in the register is stored within the EU/EEA area, in a service owned by a US-based company.

8. Data retention periods
The data is retained for six months after the end of use, after which the user account is deactivated. Following this, the user data is erased after 30 days if the account is not reactivated before then.

9. Information sources for personal data

• Personnel register
• Service providers in the region